final report for internship

the internship is about payroll department report and i did the presentation and the report must be connected

and please use the 3rd file as reference (information about the training entity.docx

College of Administration and Finance Sciences
Form No 4- Internship Report Cover Page
Student`s name:
Student`s ID #:
Training Organization:
Trainee Department:
Field Instructor Name:
Field Instructor Signature:
Course Title:
CRN:
Internship Start Date:
Internship End Date:
Academic Year/Semester:
For Instructor’s Use only
Instructor’s Name:
Total Training Hours /280
Students’ Grade: Marks Obtained /30
Level of Marks: High/Middle/Low
College of Administration and Finance Sciences
Academic Report Guideline(Co-op)
(please do not include this text in the final report, just follow its guidelines and
use the cover page above)
The report should be submitted within two weeks after you finish your Co-op training Program.
In addition, the report should be approximately 3000 – 4000, single –spaced and consider taking the
following format
General instructions for writing the final report:
The report must be written in English language.
The word limit is 3000-4000.
If the report word count is not within the required word limit, marks will be deducted.
The font size is 12, Times New Roman, justified, 1.5 space.
Main headings use font size of 16 and bold.
Add page numbers in the middle bottom of the page.
Plagiarism or copying from other sources will result in ZERO marks.
This report must be submitted on Blackboard (WORD format only) via the allocated folder.
Your work should be clearly and completely presented; marks may be reduced for poor presentation. This
includes filling your information on the cover page.
Assignment will be evaluated through BB Safe Assign tool. Late submission will result in ZERO marks
being awarded.
First Page
The first page should display the student’s full name, internship start and finish dates, working hours per
week, company/institution name, and the cover page.
The field instructor should sign on the first page.
A Brief Executive Summary of the Internship
A one-page summary of the company/institution and a short account of the major activities carried out
during the internship period.
Acknowledgment
To allow the student to express her/his thankful and gratitude to individuals (such as: field instructor,
academic supervisor, colleagues…etc.) who help them in carrying out and completing her/his training
journey. This part will aid the students to learn basic elements of academic writing. To express their
appreciation in a concise and professional manner.
Table of Contents
Contents of the report with page numbers, list of tables, and list of figures.
Introduction
A brief of the report. The Aim of the report.
College of Administration and Finance Sciences
Chapter 1: Description of the company
This section should answer the following questions:
What is the full title of the company/institution?
Give a brief history of the company, full mailing address and relevant weblinks
What is the type of ownership of the company/institution?
State the main shareholders and their shares.
What is the sector that the company/institution operates in?
Specify the products and services produced and offered to its customers/clients.
Who are regarded as the customers/clients of your internship company (consider the end users, retailers,
other manufacturers, employees,etc.)?
Provide an organization chart of the company, along with information on the number of employees.
Provide a list of functions performed by different departments/divisions in the internship organization.
Provide an overview off the production system or service procedure (what are the resources, inputs,
outcomes, andconstraints?)
Provide a process chart of a major product and/or service.
The following questions can be classified as your major fit (Finance, Accounting, Ecommerce and
Management).
• What kind accounting/finance/IT//quality/marketing standards and principles are used in the
organization?
• Discuss telecommunication technologies (Database, Instant Messenger, Networking, Ecommerce tools)
used in the company.
• Describe the quality planning and control activities in the internship organization.
• Describe the quality control activities throughout the life cycle of the product/service groups
• What kind of financial analysis and decision-making methods are used by corporate treasurers and
financial managers in the internship organization?
• What types of marketing, selling, and human resources analysis are performed (cost system, evaluation
of consumers, needs, product strategy, distribution strategy, promotional strategy)?
Chapter 2: Internship activities
This is the main body of your report. During the internship period, the focus of the training may on the
following types of analysis and questions. You do not have to answer all the questions in the list: •
Describe your working conditions and functions, such as: Who is your supervisor (include his/her name
and his/her position); other team members or co-workers and what their functions are to complement
yours.
• Provide a detailed description about the department(s) that the trainee did her/his training with them.
Adding all sub-divisions for this department(s) if it is available. Student can add to this description a
supported chart.
• Detailed descriptions about all tasks and activities that the trainee did them during her/his training
period.
• Gained skills and how they added value to your work
• Other tasks that are not related to the trainee’s major that done by her/him at the company should be
included in this chapter as well.
• What types of incentives did you get as a trainee to be more proactive and productive?
College of Administration and Finance Sciences
• Describe what kind of working documents and analysis you did there and what experiences you have
gained throughout yourtraining. Provide examples of your work.
• A comparison between theory (things you have learned in the classroom) and practice (things you did or
observed at the company) must be made and highlighted. In this section the student can add a supported
table includes which academic course (s) (course title and code) helped to perform training tasks. For
example, two columns; the first one shows the course name and second column shows the tasks
performed and related to this course.
• Show some work samples that you have encountered/conducted at the company through graphs,
pictures, data, drawings, or design calculations and include them in your report.
• Lessons learnt (what the overall benefits gained from the training program)
Chapter 3: Recommendations
• Advantageous that helped the student in completing the training program.
• Disadvantageous and challenges that faced the student and how he/she did overcome them.
• Recommendations to improve training program in the college.
• Recommendation for the training company. Conclusion Sum up and summary of the training
experience. Reference If it is needed Appendix (option) This will help the instructor to have a background
about the trainee and his/her previous experiences. Also, it helps the students in writing their CVs for
future job application especially for fresh graduates who do not have previous practical experiences.
• Basic information (name, city, contact details…etc.).
• Job objectives.
• Academic qualifications.
• Practical experiences.
• Skills this will help the instructor to have a background about the trainee and his/her previous
experiences
TABLE OF CONTENT
❖ DESCRIPTION OF ORGANIZATION
❖ INTERNSHIP ACTIVITIES
❖ CONCLUSION
❖ Q&A
DESCRIPTION OF ORGANIZATION
One of the first concerns of the state, after the annexation of
the Hejaz in 1344 Ah/1925, was to take care of the movement
of thought, education and education, one of the first concerns
of the state, after the annexation of the Hejaz in 1344 Ah/1925,
was to take care of the movement of thought, education and
the care of students of science, where the first General
Directorate of knowledge was established, followed by the
opening of schools in the regions of the kingdom, equipped, and
provided with teachers from inside and outside the country.
INTERNSHIP ACTIVITIES
❖ End of service for employees: The introduction of
the end-of-Service bonus, which is a salary of 6
months on the last salary received by the retired
employee.
❖ Vacation compensation for employee:
Introduction of compensation for a retired
employee for holidays that he did not enjoy up to
a maximum of 180 days.
❖ Relocation allowance for employees:
The introduction of the transfer allowance for the
employee transferred his services to Umm Al-Qura
University .
INTERNSHIP ACTIVITIES
❖ Nature of work allowance for employees The
introduction of the allowance for the nature of
work of the competent employee for work that
deserves the allowance after the approval of the
committee.
❖ Salary transfer Transfer the employee’s salary from
one bank to another bank under a letter of
discharge from the previous bank Suspension of
salary in case of exceptional leave or loan The
employee’s salary is stopped if he applies for an
exceptional leave without salary or in case of loan
to another party.
❖ Without salary Payment of a quarter of the salary in
case of maternity for female administrators An
employee is paid a quarter of a salary in case of
maternity leave taking care of a newborn with at
least 1,500 riyals net salary .
CONCLUSION
Assement of internship
❖ Better understanding of chain of
command
❖ Acknowledge the importance of the
payroll department in the
organization
❖ Developed communication skills
through communicating with
employees and departments
❖ Acquired new knowledge software
like Oracle ERP
CONCLUSION
Summary
❖ Learned how the payroll department works in a governmental
organization
❖ The link between finance department and human resources
❖ The use of ERP system (Oracle)
CONCLUSION
Suggestions
❖ Digitalizing the payroll department and
getting rid of paper based process
❖ Separation of payroll department from
human resources
Q&A
When to send the payslip to ministry of finance ?
On the 15th day, up to a maximum of 20 ad, every
month the payslip is submitted to the Ministry of
Finance.
What are the holidays for which the employee does not
deserve the salary ?
Exceptional leave and educational leave more than
one year .
What is the payroll structure in umm-alqura ?
There are three payroll structures:
1. Administrative Staff payroll
2. Teaching staff payroll
3. Medical staff payroll
THANK YOU