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Outlook…Help

    • This outlook email assignments you will need my password and email to complete this assignment
    • Import the CSV file “Import Contact List,” that you saved in Activity 3-1.
    • Add a picture for each contact from the pictures that you saved in Activity 3-2.
    • Categorize the contacts into three groups by their title, and color code the category group.
    • Send an email to the administrator and teacher group. The body of the email is below in the first bullet. Additionally, please attach resumes for Greg and Johanna that you saved in Activity 3-2.”Good afternoon, I am attaching the resumes of our final two candidates for your review to potentially fill the technology teacher position. Please share your feedback, and let me know if you think we need to schedule a second interview. Thank you!”
    • Share your teacher contact list with the assistants.
    • Lesson 4
    • In this activity you will customize your reading options. Please work through the various steps in this activity.
    • In this activity you use voting and tracking options. You will use the the attachment to complete the activity. Please work through the various steps in this activity.
    • In this assessment, you will be working with the calendar to create appointments and meeting in Outlook. Follow the directions below.Create an appointment for an interview for Greg from unit 3 on July 19th, 2023 at 1:00 PM.Categorize this appointment as “Interview” and color codeSend this interview to the administrator from unit 3 contacts. Create an appointment for an interview for Greg from unit 3 on July 19th, 2023 at 2:00 PM. Categorize this appointment as “Interview” and color codeSend this interview to the administrator from unit 3 contacts. Create a meeting for July 19th, 2023 at 5:00 PM to celebrate the conclusion of this course with 5 of your classmates and and the administrator from unit 3 contacts. If you are the recipient of this meeting, decline the request.As the sender, once you have received at least one decline, reschedule for July 20th, 2023 at 5:00 PM.

    Adam
    Brandy
    Cindy
    William
    Chad
    Mary
    Martin
    Julie
    Gregory Shannon
    543 Cherry Hill Drive
    Chattanooga, TN
    Objective
    To obtain a full-time position as a Technology Teacher.
    Technical Skills



    Experience with both Windows and Macintosh platforms
    Technology and tool skills: Visual Basic, HTML, Lingo, XML, JavaScript, CSS,
    CVS
    Software: jEdit, Adobe Creative Suite, AVID, Microsoft Word, Microsoft Excel,
    Dreamweaver,
    Relevant Coursework Completed








    Web Site Design & Technology
    Interactive Media Implementation
    Theories of Interactive Computing
    Fundamentals of Interactive Multimedia
    Principles of Imaging for New Media
    Programming for New Media
    Information Design for New Media
    Programming for Designers
    Education
    MFA Computer Graphics Design Rochester Institute of Technology
    B.A. New Media Design
    Rochester Institute of Technology
    2003
    2001
    B.S. Information Technology
    1997
    Trevecca Nazarene University
    Employment History
    Webmaster
    Java Developer
    Westin and Sons
    Chattanooga, TN
    Trevecca Nazarene University Nashville, TN
    References available upon request
    2004-present
    1997-2001
    Johanna Kiersgaard
    4258 West 47th Street
    New York, New York
    Objective
    To obtain a full-time position as a Technology Teacher.
    Technical Skills



    Experience with both Windows and Macintosh platforms
    Language skills: Visual Basic, HTML, Lingo
    Software: Director, Authorware, Dreamweaver, Fireworks, Adobe Photoshop,
    Microsoft Word, Microsoft Excel, Corel Draw, Illustrator, Flash
    Relevant Coursework Completed







    Web Site Design & Technology
    Interactive Media Implementation
    Theories of Interactive Computing
    Fundamentals of Interactive Multimedia
    Instructional Technology
    Visual Basic
    Illustrator
    Education
    M.S. Information Technology
    B.S. Computer Technology
    Massachusetts Institute of Technology
    Carnegie Mellon University
    2003
    2000
    Employment History
    Senior Developer
    Program Developer
    Ecofriendly Travel
    New York, NY
    Carnegie Mellon University Pittsburgh, PA
    References available upon request
    2006-present
    2003-2005
    View Your Calendar
    Long gone are the days of wall calendars and personal planners; nowadays, Outlook keeps track of your
    calendar for you.
    Select a Calendar View
    Click the Calendar button on
    the Navigation Bar.
    Outlook displays your calendar.
    When you switch to Calendar
    view, the commands on the
    ribbon will change as well.
    Select a view from the Arrange
    group on the Home tab (or
    press the view’s shortcut keys).
    • Day: This view shows a
    single day’s events.
    (Ctrl + Alt + 1)
    • Work Week: This view
    shows the events for an
    entire work week.
    (Ctrl + Alt + 2)
    • Week: This view shows an
    entire week’s events,
    weekend included.
    (Ctrl + Alt + 3)
    • Month: This view shows the
    entire month at once,
    although individual events
    display fewer detail than
    other views.
    (Ctrl + Alt + 4)
    • Schedule: This view shows
    you multiple calendars at
    once in a way that makes it
    easy to see what times are
    free and what times have
    conflicts.
    (Ctrl + Alt + 5)
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    Navigate Your Calendar
    Once you’re viewing the calendar the way you want, you can move through days, weeks, or months.
    Click the Forward or Backward
    arrows on the calendar.
    The calendar displays the next
    day, week, or month
    (depending on the view).
    If you’re viewing a time where
    you have no events, Next
    Appointment and Previous
    Appointment buttons will
    appear on the right and left
    sides of the calendar.
    Click Next Appointment or
    Previous Appointment.
    Outlook jumps to the next
    event.
    You can use the mini calendar
    on the left to jump to a specific
    date or week (depending on
    the view).
    Click a date in the minicalendar.
    That date is displayed.
    No matter where you are in
    your calendar, you can always
    return to the current date.
    Expand the Go To group, if
    necessary.
    Click the Today button.
    The calendar returns to the
    current date. You can also view
    the next seven days in your
    calendar for a snapshot of
    what’s ahead.
    Click the Next 7 Days button.
    The next seven days are displayed.
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    Create Appointments
    An appointment is any scheduled activity that takes place within a one-day period that doesn’t require
    reserving resources or inviting attendees. This could include setting aside time for research, a doctor’s
    appointment, or an important dinner with friends or colleagues.
    Create an Appointment
    While viewing the calendar,
    click the New Appointment
    button on the Home tab.
    A new appointment window
    opens, ready for you to fill in
    the appointment’s details.
    Enter the appointment
    information:
    • Subject
    • Location
    • Start and End date and time
    • Notes
    Click Save & Close.
    The new appointment is added to the
    calendar.
    Tip: You can also create new
    appointments from other views, such
    as Mail, by clicking the New Items
    button on the Home tab and selecting
    Appointment.
    Shortcut: Press Ctrl + N to create a new
    appointment while viewing the
    calendar.
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    Categorize Appointments
    As your calendar starts filling up, it may be hard to tell your appointments apart at a glance. Tagging them
    with a category can help.
    Select a calendar appointment.
    Click the Categorize button on
    the ribbon.
    A list of categories appears. If
    you need to create a new
    category, you can select All
    Categories.
    Select a category.
    The category is applied to the
    appointment.
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    Edit Appointments
    If you realize after the fact that some information entered about an appointment is wrong or has changed,
    you can always edit it.
    Edit an Appointment
    To edit an appointment or event, open it in its own window.
    Double-click an Appointment.
    The appointment’s window
    opens, with the same detail
    fields that you have when
    creating a new one.
    Edit the appointment details.
    Click Save & Close.
    The appointment is updated.
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    Reschedule an Appointment
    In addition to opening an appointment and changing the date and time there, you can also quickly
    reschedule an appointment from the calendar window.
    Click and drag the appointment
    to a new day or time.
    The appointment is rescheduled.
    Tip: While viewing the calendar in
    month view, you can only drag an
    appointment to a new day, which will
    keep it at the same time. Clicking and
    dragging an appointment in the week
    view will let you change the day and
    the time together.
    Delete an Appointment
    If an appointment or event has been canceled indefinitely, you can easily delete it.
    Select the Appointment.
    Click the Delete button on the
    Appointment tab.
    The appointment is deleted.
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    Appointment Options
    Once an appointment has been created, there are many ways to edit how your event or appointment
    appears in the calendar. Adding a reminder or adjusting the priority settings make it easy to be prepared for
    that big interview, a friend’s birthday, or family dinner.
    Create an All-Day Event
    An all-day event is an appointment that lasts for a day or more, such as a conference, work anniversary, or
    vacation. It has no specific start or end time.
    From within an appointment
    window, check the All day
    event check box.
    Shortcut: You can create a new
    all-day event directly. Click the
    New Items button on the
    ribbon and select All Day
    Event.
    Click Save & Close.
    The appointment is saved as an all-day
    event.
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    Change Availability
    Adding free/busy information to your appointments helps people know when you are available. When you
    make an appointment, the schedule is automatically set as Busy unless it is an all-day event. You can change
    your status so that it correctly reflects your availability for those who can view your calendar.
    From within an appointment
    window, expand the Options
    group if necessary.
    Click the Show As list arrow on
    the Appointment tab.
    Select an option.
    • Free: Shows that you are
    available.
    • Working Elsewhere:
    Indicates that you are
    working from another
    location.
    • Tentative: Shows that you
    have tentative plans and
    may not be available.
    • Busy: Indicates that you are
    busy and not available.
    • Out of Office: Shows that
    you are out of the office and
    are not available.
    Click Save & Close.
    The appointment is updated with your
    availability.
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    Set a Reminder
    By default, a reminder will appear 15 minutes before a scheduled appointment or meeting, and 18 hours
    before an all-day event. However, you can adjust when a reminder appears.
    From within an appointment
    window, expand the Options
    group if necessary.
    Click the Reminder list arrow
    on the Appointment tab.
    Various options appear in the
    list, from a few minutes to
    several weeks.
    Select an option.
    The reminder time is set.
    Tip: Select Sound from this
    menu to choose what sound
    will play with the reminder.
    Click Save & Close.
    A reminder will now appear the set
    time before the appointment.
    Privacy
    You can make appointments private so that you appear busy to your colleagues, but they are unable to see
    the exact details, such as the subject, location, or meeting organizer.
    From within an appointment
    window, expand the Tags
    group if necessary.
    Click the Private button on the
    Appointment tab.
    Click Save & Close.
    The appointment is marked private,
    hiding the details from others. To make
    an appointment or meeting public
    again, click the Private button again.
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    Set Priority
    You can also specify if an appointment is of high or low importance.
    From within an appointment
    window, expand the Tags
    group if necessary.
    Click High Importance or Low
    Importance.
    Click Save & Close.
    The appointment’s importance level is
    set.
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    Schedule Meetings
    Organizing meetings can be difficult when dealing with many different schedules. Using Outlook, you can
    check invitee schedules before picking a meeting time. That way, you can make the meeting during a time
    that will work for everyone. You can also track responses to your meeting request to ensure that your most
    important invitees will be in attendance.
    Create a New Meeting
    Click the New Meeting button
    on the Home tab.
    Tip: You can create a meeting
    from other views by clicking
    the New Items button on the
    Home tab and selecting
    Meeting.
    Click To…
    Select a contact from the
    Address Book.
    Next, choose whether the
    selected recipient is required
    to attend the meeting, or if
    their attendance is optional.
    Click Required or Optional.
    Continue to select recipients
    and assign them as required or
    optional until you have
    everyone you need.
    Click OK.
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    Enter a subject, location, and
    notes.
    Enter a date and time
    manually, or click the
    Scheduling Assistant button on
    the Meeting tab.
    The Scheduling Assistant
    displays the availability for
    everyone invited to the
    meeting.
    If using the Scheduling
    Assistant, review the
    attendees’ availability and
    select a time without conflicts.
    Tip: Instead of scrolling
    through the Scheduling
    Assistant, you can find
    suggested meeting times at the
    bottom of the Room Finder
    pane.
    Click Send.
    The meeting is created and email
    invites are sent to the attendees.
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    Create a Meeting from an Email
    You can also create a meeting from an email, which will automatically include everyone involved in the
    email conversation.
    While viewing your inbox in
    Mail view, select an email.
    Click the Reply with Meeting
    button on the Home tab.
    Everyone on the email thread
    is added as a meeting attendee
    and the subject is populated.
    Fill in the meeting location,
    date, and time.
    Click in the message field and
    add in meeting details.
    Click Send.
    Email invitations to the meeting are
    sent out to the recipients.
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    Edit and Track Meetings
    After you’ve sent out a meeting request, you’ll want to keep track of who’s planning to attend.
    Track Responses
    You can view meeting responses once they come in by using the Tracking feature.
    Select a meeting in the
    calendar.
    When you select a meeting in
    the calendar, the ribbon
    automatically switches to the
    Meeting tab.
    Click the Tracking button on
    the Meeting tab.
    The meeting window opens in
    Tracking view, showing the
    responses that have come in so
    far.
    Review the responses.
    You can see who has
    responded, and what their
    responses are.
    When you’re finished, click the
    meeting’s Close button.
    The meeting window closes.
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    Edit a Meeting Time
    You can edit a meeting you scheduled just like any other appointment; however, when you’re done, you
    need to send an update to the invitees.
    Double-click a meeting you
    created in the calendar to open
    it.
    The meeting window opens in
    Appointment view. You can
    make changes in this view or
    click the Scheduling Assistant
    button on the Meeting tab to
    make changes from there.
    Make the necessary changes in
    either Appointment view or
    Scheduling Assistant view.
    Click Send.
    A meeting update is sent out to
    everyone involved in the meeting with
    the new date or time.
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    Recurring Appointments
    A recurring appointment is an appointment that occurs at regular intervals, such as, a conference call that
    happens every Friday at 10 AM, an annual event like a birthday, or a meeting held every other week on the
    same day.
    Create a Recurring Appointment
    You can create a new recurring appointment or add recurrence to an existing appointment.
    Open an appointment or begin
    creating a new appointment.
    Expand the Options group, if
    necessary.
    Click the Recurrence button on
    the Appointment tab.
    The Appointment Recurrence
    window opens with all the
    options you need to control
    how the appointment recurs.
    Set the appointment time.
    Choose the recurrence pattern.
    • Daily appointments recur
    every day, every set number
    of days, or every weekday.
    • Weekly appointments recur
    on the same day of the
    week every week, or every
    certain number of weeks.
    • Monthly appointments
    recur on the same day of the
    month (the 10th), or on the
    same day of a certain week
    of the month (the third
    Monday).
    • Yearly appointments recur
    annually on the same day
    every year (July 8th), or the
    same weekday in a specified
    week and month (the
    second Tuesday in April).
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    Select the time range for the
    recurrence.
    You can specify the
    appointment to recur
    indefinitely, or set an end date
    or number of occurrences.
    Click OK.
    Click Save & Close.
    The appointment will now recur using
    the specified settings.
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    Edit a Recurring Appointment
    You can edit a recurring appointment just like you would a normal appointment. The only difference is that
    you will need to clarify whether you’d like to edit all future appointments in the series, or just the one
    occurrence.
    Double-click the appointment
    to open it.
    Select how you’d like to edit
    the recurring appointment.
    • Just this one: Edit just the
    selected instance of the
    appointment series.
    • The entire series: Edit this
    appointment and all future
    instances as well.
    Click OK.
    The appointment opens up in a
    new window.
    Edit the appointment as
    necessary.
    Click Save & Close.
    The recurring appointment is updated.
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    Delete a Recurring Appointment
    You can also delete either a single instance of a recurring appointment or the entire series.
    Select the appointment in the
    calendar.
    Click the Delete button on the
    Appointment Series tab.
    Select either Delete
    Occurrence or Delete Series.
    The appointment (or appointment
    series) is deleted.
    Shortcut: Right-click the appointment
    you want to delete and select Delete.
    Select the appropriate option and click
    OK.
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    Respond to Invitations
    Staying on top of your own invitations is another way your Calendar works to make life easier. There are a
    few different ways to respond to invitations in Outlook, ensuring your response will be received in a timely
    and professional manner.
    Respond from an Email
    Whenever someone sends you a meeting request, you receive an email that has a special meeting request
    icon.
    Select a meeting request in
    your inbox.
    Once the meeting is selected,
    you will see response buttons
    appear in the Reading Pane.
    Click Accept, Tentative, or
    Decline.
    • Accept: Accept the meeting
    request.
    • Tentative: Inform the
    meeting coordinator that
    you might be able to attend
    the meeting but can’t yet
    confirm.
    • Decline: Decline the
    meeting request.
    For each response, you have
    the option to attach a personal
    message to your RSVP, or
    simply respond to the meeting
    invite without sending any
    comments to the meeting
    organizer.
    Select an RSVP option.
    Depending on how you respond, a
    reply is sent, and the event will appear
    on your calendar.
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    Respond from the Calendar
    You can also respond to a meeting request directly from the calendar.
    While viewing the calendar,
    select the meeting you need to
    respond to.
    Any appointments you’ve been
    invited to but haven’t yet
    responded to will appear in
    your calendar, but in a washedout color.
    Click the Accept button,
    Tentative button, or Decline
    button on the Meeting Series
    tab.
    You also have a choice of how
    you’d like to RSVP to the
    invitation.
    Select a response method.
    Depending on the option you chose, a
    message is sent to the meeting
    organizer and the meeting remains in
    your calendar, no longer in a washedout color.
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    Add Contacts
    Having a contact list isn’t any good if you don’t add new contacts as you connect with more people. If you
    have someone’s information handy, you can easily create a new contact for them.
    Add a New Contact
    You can add a new contact in Outlook’s People hub.
    Click the People button on the
    Navigation Bar.
    The People hub appears in
    Outlook, where you can add a
    new contact.
    Click the New Contact button.
    A new contact window opens.
    Fill in the available information
    fields.
    (Optional) Click the Picture
    button.
    (Optional) Select Add Picture.
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    (Optional) Find the contact’s
    picture and select it.
    (Optional) Click OK.
    Click Save & Close.
    The new contact is created.
    Tip: If you create a contact with the
    same name as another contact, the
    Duplicate Contact Detected dialog box
    appears. Choose to either add a new
    record or update the existing contact’s
    record.
    Shortcut: Press Ctrl + N to create a
    new contact.
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    Add a Contact from the Address Book
    If you get your email through your organization’s Microsoft Exchange server, you can also add contacts from
    the global Address Book. This is like looking someone up in a company directory.
    Click the Address Book button.
    The Address Book window
    opens, showing a list of
    everyone on the organization’s
    email list.
    Double-click a contact.
    Click the Add to Contacts
    button.
    A new contact window
    appears, with some fields
    already filled in with data from
    the server.
    Add any extra information,
    then click Save & Close.
    A copy of the contact is saved to your
    personal contacts.
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    Add a Contact from an Email
    You can also create a new contact from within an email.
    Right-click the sender name
    you want to add from an
    email.
    Select Add to Outlook
    Contacts.
    A contact preview window
    appears.
    Fill in any additional
    information, and then click
    Save & Close.
    The info is saved and shows up in your
    contact list.
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    Import Contacts
    If you already have a contact list created outside of Outlook, such as an Excel file, you can import it into
    Outlook instead of reentering information.
    Click the File tab.
    Outlook appears in Backstage
    view.
    Select Open & Export.
    Click Import/Export.
    Select Import from Another
    Program or File.
    The Import and Export Wizard
    appears.
    Click Next.
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    The Import A File dialog box
    appears.
    Select Comma Separated
    Values.
    If you’re importing from Excel,
    or another database, you’ll
    need to save the file as a CSV,
    meaning the values are
    separated by commas.
    Click Next.
    Click Browse, select the file,
    and click OK.
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    If you haven’t added any
    contacts to Outlook yet, don’t
    worry about duplicates. But if
    you know you have duplicates,
    you’ll want to select the “Do
    not import duplicate items”
    option.
    Click Next.
    With Contacts selected as the
    destination folder, click Next.
    If your CSV file has a lot of
    fields and you want to make
    sure they map to the correct
    Outlook fields, click Map
    Custom Fields.
    Click Finish.
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    Use the Address Book
    Whether you’re in Mail, Calendar, People, or Tasks view, the Address Book is where you can access all of
    your contact sources. Most people work with the Global Address List that is tied to their organization’s email
    server and the Outlook Address Book that is tied to their personal account.
    View the Address Book
    Click the Address Book button
    on the Home tab of the ribbon.
    Tip: The Address Book window
    displays one group of contacts
    at a time. To view another,
    click the Address Book list
    arrow in the upper-right corner
    and select a different contact
    source.
    Address Book Actions
    You can communicate with your contacts directly from the Address Book.
    Double-click a contact from the
    Address Book.
    The contact information, which
    was saved on the server, is
    displayed.
    Click Actions.
    A small contact card appears,
    with links to communicate with
    the contact.
    Select an action:
    Outlook performs the action that you
    specified.
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    View and Search Contacts
    Outlook’s People hub is where you can access your contacts, which store information such as email
    addresses and phone numbers for your friends and colleagues.
    View the People Pane
    To view the People Pane:
    Click the People button on the
    Navigation Bar.
    View the Contact
    Click any contact.
    The contact appears in the Reading
    Pane, displaying the information that’s
    been added to the contact.
    Notes:

    If the contact has extra
    information, such as a Notes
    field, extra headers will appear
    at the top of the contact card.

    Some information will be
    initially hidden from some
    views; double-click the contact
    to see the details.
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    Change How Contacts are Listed
    While the default People view can be useful for quickly seeing information, you have several other views you
    can use to browse your contacts.
    Click the Change View button
    on the Home tab.
    Select a view.
    People: Shows a list of your
    contacts with the selected
    contact’s information
    displayed in the Reading Pane.
    Business Card: Displays
    contacts as electronic business
    cards.
    Card: Displays all the
    information about a contact on
    a card. This is the most
    detailed view of the contacts
    list.
    Phone: Displays contacts in a
    list with a company name,
    business phone number,
    business fax number, and home
    phone number. Shows more
    contacts on the screen at one
    time but has less detailed
    information.
    List: Displays your contacts in a
    table and sorts them
    alphabetically.
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    Search Contacts
    You can search your contacts from the Search field, regardless of what view you are using.
    Click in the Search Contacts
    field.
    Type your search phrase.
    Now, only the contacts that contain
    what you searched for are displayed.
    Tip: The Search tab automatically
    appears on the ribbon as soon as you
    search for something. You can use it to
    further refine your search.
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    Edit and Delete Contacts
    If you find out about some new or updated information for one of your contacts, you can edit their contact
    information. You can also delete contacts.
    Edit a Contact
    You can always edit a contact’s information from the People Pane.
    Select a contact.
    Tip: You can also just doubleclick the contact to start
    editing it.
    Click in the ellipsis button.
    Select Edit Outlook Contact.
    Add or update information in
    the fields.
    Click the Save & Close button.
    Now, the information appears on the
    contact’s card.
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    Delete a Contact
    If you no longer need to store a contact, it is simple to delete it.
    Select a contact to delete.
    Click Delete on the Home tab.
    The contact is removed from the list.
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    Tag Contacts
    You can add tags to contacts, so you can quickly find the one you’re looking for.
    Create Custom Categories
    By default, Outlook’s categories are given rather generic names, but you can easily edit these or create your
    own. You can use categories to better organize and group your contacts; for example, you might create
    Work and Personal categories.
    Expand the Tags group, if
    necessary.
    Click Categorize on the ribbon.
    Select All Categories.
    Here, you can rename the
    existing categories to fit your
    needs or create a new
    category.
    Click New.
    Type a name for the new
    category.
    Click the Color list arrow.
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    Select a color.
    Click OK.
    Click OK again.
    A new category has been created.
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    Apply a Tag
    Here’s how to tag contact with a category:
    Select a contact to tag.
    Expand the Tags group, if
    necessary.
    Click the Categorize button.
    Select a category.
    The contact is now tagged in the new
    category.
    Note: You can apply multiple
    categories to the same contact. For
    example, a relative who works with
    you might be tagged as both Business
    and Family.
    Search for Tags
    Categories can make searches much easier.
    Click in the Search field.
    Click the Categorized button
    from the Search Tools tab.
    Select the category you want
    to see.
    The contacts are filtered to show only
    those tagged with the category that
    you’re looking for.
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    Sort Contacts
    Most of the views display your contacts sorted alphabetically by last name, but from List view, you can also
    sort by other information.
    Sort Contacts
    Click Change View and select
    List to switch to List view.
    Click the column header you
    want to use to sort the list.
    (Optional) Click the column
    header again to sort in the
    reverse order.
    Sort in Groups
    Some fields will also group your contacts together when you sort by them.
    Click the View tab on the
    ribbon.
    Click the Arrange By button.
    Select an arrange option.
    Tip: While the contacts are
    grouped, you can collapse a
    group to hide its contacts.
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    Share Contacts
    You can easily share a contact’s information with others.
    Share a Single Contact
    To share a single contact:
    Select a contact.
    Click the Share button.
    Click Forward Contact.
    Select a format.
    • Business Card:
    (Recommended) Sent in VCF
    or vCard format, which is
    understood by most email
    programs.
    • Outlook Contact: Sent in a
    format that can be easily
    read by Outlook Exchange
    users but not by other email
    programs.
    Address and compose the
    email, then click Send.
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    Share All of Your Contacts
    You can also share your entire Contacts folder with someone.
    Click the Share button.
    Click Share Contacts.
    A new email is created, ready
    to send an invite to view your
    Contacts folder.
    Address and compose the
    email, then click Send.
    Outlook will confirm that
    you’re sure you want to share
    your entire Contacts folder
    with everyone you invited.
    Click Yes.
    Everyone who receives that email will
    be able to view your entire Contacts
    folder.
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    Create Contact Groups
    Contact groups let you group several people together, so that you can email them all at once.
    Create a Contact Group
    Click the New Contact Group
    button.
    A blank New Contact Group
    window appears.
    Name the contact group.
    Click Add Members.
    Select a contact source.
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    Double-click the contacts you
    want to add.
    The name and email address of
    the contacts you add are
    shown in the Members field.
    Click OK.
    Click Save & Close.
    The new contact group is saved and
    will appear within your contacts list.
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    Communicate with a Contact Group
    Communicating with a contact group is just as easy as communicating with a single contact.
    Select a contact group.
    Click Email.
    The name of the contact group
    appears in the To field, just like
    a single contact’s name would.
    Compose the message, then
    click Send.
    The email is sent to everyone in the
    contact group at once.
    Note: When creating an email, you can
    just enter the group name in the To
    field like you would with a single
    contact.
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    Modify Contact Groups
    If something has changed with a contact group, you can make modifications to it.
    Add Contacts to an Existing Contact Group
    You can always add contacts to an existing contact group.
    Double-click a contact group.
    Click the Add Members button
    from the Contact Group tab.
    Select an option for adding the
    contact.
    Fill in the necessary fields.
    Click OK.
    The contact is now added to the group.
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    Add Notes to a Contact Group
    You can add notes to the contact group to keep track of information.
    Click the Notes button on the
    Contact Group tab.
    Type a note about the contact
    group.
    Click Save & Close.
    The changes to the contact group are
    saved.
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    Delete Contact Groups
    If a contact is no longer relevant to a group or a group is no longer relevant, there’s no reason to continue
    storing them.
    Remove Contacts from a Contact Group
    If there’s a contact that no longer belongs in a contact group, you can always remove it.
    Double-click a contact group.
    Select a contact to remove.
    Click the Remove Member
    button.
    The contact is removed from the
    group.
    100 Midlands Tech
    Delete a Contact Group
    Now if you want to delete the entire contact group, you can do that too.
    Open the contact group you
    want to delete.
    Click the Delete Group button
    on the ribbon.
    Click Yes.
    The contact group is deleted. Keep in
    mind, this doesn’t delete any contacts.
    © 2019 CustomGuide
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